Executive Assistant

OVERVIEW OF THE COMPANY

FOX Entertainment

FOX Entertainment has the power to break through. We seek to pierce pop culture with content that takes big swings, delivers mass appeal and elicits visceral reactions form our audiences. FOX has been the #1 A18-49 rated network for 2 years in a row and we got there through innovation and perseverance, as well as excellent content including shows such as THE MASKED SINGER, 9-1-1, CALL ME KAT and THE GREAT NORTH. FOX Entertainment programming includes a mix of Drama, Comedy, Alternative, Animation and Specials. Also within the Fox family are brands such as TUBI, FOX Alternative Entertainment, FOX SPORTS, FOX NEWS, FOX BET, Bento Box, Blockchain Creative Labs, and Credible.

JOB DESCRIPTION

Fox Entertainment is looking for an experienced Assistant to provide support to a C-Level executive. The ideal candidate must have the ability to manage multiple tasks simultaneously in a fast-paced environment and effectively balance changing demands, a dynamic schedule, and function well under pressure. A high level of professionalism and confidentiality is required.

A SNAPSHOT OF YOUR RESPONSIBILITIES

• Manage heavy scheduling & calls

• Coordinate travel and logistics

• Manage office communications via mail and email, coordinate meetings, calls and the appropriate agendas and materials needed

• Track significant dates including programming, events, and budgets

• Conduct oneself as an extension of the executive, and represent the office in a manner that aligns with the executive’s practiced ideals and leadership

• Liaise with the Sr. Staff and their teams from H.R. to Programming, Scheduling, Finance, Legal, Publicity, Marketing as well as the Corporate Team

• Edit and distribute budget and strategy PowerPoint and multi-media presentations and charts; create and assemble group projects

• Sort, track, file, and maintain project drives, calendars, binders, contacts, distribution lists, and vital confidential documents

• Process and track expense reports

• Onboard vendors and employees

• Process and code vendor invoices

• Order and maintain office supplies

WHAT YOU WILL NEED

• Bachelor’s Degree and at least 3 to 5 years’ experience in a network, studio, or production environment with senior-level executives

• A positive, collaborative attitude and innovative mindset

• A demonstrated ability to work in a confidential environment and use discretion in dealing with confidential materials and information

• Excellent oral and written communication skills

• Strong attention to detail with the ability to multi-task in a fast-paced environment with changing priorities

• A professional phone manner, good interpersonal skills and the ability to communicate effectively with, tact, diplomacy and finesse

• A background and a strong interest in the business strategy and operations of television

• Exposure to digital strategy and television research is helpful

• Proficiency with Adobe Acrobat, Google Docs/Sheets/Slides, Microsoft Excel (including formulas), PowerPoint, charts, Outlook, and Zoom is required

• Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure

• Highly organized, detail oriented, and a problem solver. Professional presence, good judgment, and ability to anticipate needs

• Excellent self-starter who works well under pressure and can multi-task without constant supervision

• Superb attention to detail and follow-through skills to complete deadline-intensive projects as needed

• Ability to work overtime and flexible hours as needed

#EntryLevel #EarlyCareer

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.

At FOX, we foster a culture and environment where everyone feels welcome and can thrive. We are deeply committed to diversity, equity, and inclusion, including attracting, retaining, and promoting diverse talent across our company. We live in a diverse world, with different ideas and different perspectives that come together to spark new ideas and make great things happen. That means reflecting the diversity of the world around us is critical to our company’s success. We ensure that our viewers, communities and employees feel heard, represented, and celebrated both on screen and off.

Click here to learn more about the diverse communities of people behind our brands.